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How to remove extra spaces in Word document

How to remove extra spaces in Word document

How to Quickly Remove Double Spaces in Word. If you get a Word document with double spaces, you can quickly strip out the extra spaces to meet modern standards by following these steps.

remove extra spaces

👉30 windows shortcuts keyboard must know

1. How to Remove Double Spaces in Word

  1. Hit CTRL+H to open the Find and Replace window.
  2. Type two spaces in the Find what field.
  3. Type one space in the Replace with field.
  4. Click Replace All.
  5. Repeat these steps until your document has no double spaces.
Remove Double Spaces in Word

That’s all there is to it. Word will change the double spaces to single spaces and tell you how many replacements it made. Click No to searching the rest of the document, since you already selected all of the text.

2. How to Remove Extra Spaces using Wildcards

This way applies to remove extra space from the document in IndoEuropean languages, like English, Greek, and Italic.

  • Step 1: Press Ctrl+H to open Find and Replace dialog.
  • Step 2: Press More button to show more option.

Find and Replace dialog

  • Step 3: Select the Use wildcards check box.
  • Step 4: Then type ( ){2,} in Find what field, and \1 in Replace with field.

Remove Extra Spaces in Word

  • Step 5: Click on Replace All button to remove all extra spaces. When finished, click OK.

These are shortcuts that you might find useful:

  • Ctrl+H opens the Search and Replace dialog box.
  • F5 opens the Search and Replace dialog box with its Go To tab active.
  • Ctrl+Alt+Z toggles around the four previous place in which you edited the document.
  • Ctrl+Click with the insertion pointer anywhere in a sentence to select that sentence.
  • Double Click anywhere in a word to select that word.
  • Triple Click anywhere in a paragraph to select that paragraph.
  • Shift+End extends your selection to the end of the line.
  • Shift+Home extends your selection to the beginning of the line.
  • Ctrl+UpArrow moves to the beginning of the current paragraph and subsequently to the beginning of the previous paragraph.
  • Ctrl+DownArrow moves to the beginning of the next paragraph.
  • Ctrl+Delete
    • when insertion pointer is within a word, deletes the rest of that word;
    • if a word is selected, then deletes that word, just as would Delete on its own;
    • when insertion pointer is between words, deletes the next word.
  • Ctrl+Backspace
    • when insertion pointer is within a word, deletes the characters in that word leading up to the pointer’s position;
    • when insertion pointer is between words, deletes the word to the left.

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